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For example, to use the DisplayName attribute, use %%DisplayName%%. To use attributes in a disclaimer, you enclose the attribute in two percent signs (%%). When the disclaimer is added to the message, the attribute names are replaced by the corresponding values from the sender's user account. For example, you can add DisplayName, FirstName, LastName, Department, and Company to create personalized signatures. You can add user attributes to disclaimers. Therefore, we recommend that you test disclaimers containing images to make sure those disclaimers meet your requirements. Recipients may need to select "show blocked content" or a similar action to view the images. Many e-mail clients, including Outlook Web App and Microsoft Outlook, block external images and external Web content by default. By default, images in disclaimers aren't visible in most e-mail clients.The images should be located on a Web server that's accessible by the recipient.The images aren't embedded in the message.If you want to use images in your disclaimer, consider the following: You can add images to HTML disclaimers by using the IMG tag, for example: Messages sent in the HTML format can display the rich disclaimer messages. Additionally, HTML tags can include inline cascading style sheets (CSS). This allows you to create messages with the rich styling functionality available in HTML. You can customize the disclaimer content by using the following elements:ĭisclaimer text can include HTML tags. You can also modify the appearance, position, and behavior of the disclaimer within the e-mail message. For example, when an HTML disclaimer is added to a plain text message, the HTML tags are removed from the disclaimer text. Disclaimers are inserted into e-mail messages using the same message format as the e-mail message. The disclaimer content is the text that's inserted into a message. Also, to avoid repeatedly applying the same message disclaimer to message replies, you can add an exception that looks for the disclaimer text in the body of the message. Notewhen you configure multiple transport rules to apply disclaimers, carefully consider the conditions you use and avoid applying multiple disclaimers to the same message. For more information about the conditions you can specify, see Conditions and Exceptions for Transport Rules. You can also specify different disclaimers for internal recipients and external recipients, or for messages sent by users in a specific departments or offices. For example, you may choose to apply the disclaimer to all messages in your organization, or to messages sent to external recipients only. You also have to decide what conditions to apply the disclaimer.
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Name of ruleAccept the default name, or enter a unique, descriptive name for the rule.Ĭonfigure the components of the disclaimer For a complete list of the available exceptions, see Conditions and Exceptions for Transport Rules.ĥ. For example, to specify specific users, select "The sender." and "Is this person" or "Is a member of this group". To add exceptions to the rule so the disclaimer isn't applied to specific messages, click "* Except if.". To learn more about these options, see Fallback actions.Ĥ. The choices are Wrap, Ignore, and Reject. to specify a fallback action that defines what you want to do if the disclaimer can't be applied to the message. Click "* Enter text." to enter the disclaimer text, and click OK.ģ. * Do the following-> Select "Append a disclaimer to the message." and "Append a disclaimer".Ģ. In the Select Scope window, select "Outside the organization", and click OK. * If.Select "The recipient." and "is external/internal". Enter the following information in the New Rule window: In the Exchange Control Panel, select Manage My Organization > Mail Control > Rules.Ģ.
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Here's how to create a disclaimer that's added to the bottom of all messages sent to external recipients:ġ. You create disclaimers in the Exchange Control Panel.Īdd a disclaimer to all outbound messages To automatically apply disclaimers to e-mail messages, you use transport rules. If you have received this message in error, please forward it to the sender and delete it completely from your computer system. Please do not read, copy, forward, or store this message unless you are an intended recipient of it. E-mail messages to clients of Contoso may contain information that is confidential and legally privileged. IMPORTANT NOTICE:This e-mail message is intended to be received only by persons entitled to receive the confidential information it may contain.
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Disclaimers are typically used to provide legal information, warnings about unknown or unverified senders, or for other reasons as determined by an organization. A disclaimer is text that's automatically added to e-mail messages.